Assistant Manager – Admissions
About Horizon Japan International School (HJIS)
Horizon Japan International School is a CIS and WASC-accredited IB continuum school offering the PYP, MYP, and DP. Our diverse and vibrant learning community is built around our core values of Community, Respect, and Understanding. We aim to develop internationally minded learners who are caring, resilient, and prepared to contribute positively to the world.
As a school committed to inclusion, equity, and whole-child development, we seek educators who are passionate about language learning and fostering intercultural understanding.
Equal Opportunity Statement
No student or staff at HJIS will be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any programme or activity on the basis of age, gender, race, religious belief, ideological beliefs, sexual orientation, national origin, ethnicity, or disability.
Safeguarding Statement
HJIS is committed to safeguarding and promoting the welfare of children and young people, and as an employee of HJIS, you are expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff, and all individuals are expected to uphold conduct that reflects the values and principles of our organization.
Position Overview
We are seeking a reliable and experienced Admissions Assistant to support student recruitment and enrollment at our IB World School. This role is ideal for a highly organized and proactive professional who can be trusted to manage responsibilities independently while delivering a high standard of service to prospective families.
Native-level English proficiency is required.
Welcome and assist students, parents, staff, and visitors in a professional and courteous manner.
Manage incoming calls, emails, and general inquiries in English
Maintain accurate visitor logs and ensure adherence to safeguarding and security procedures
Serve as a primary point of contact for prospective Families, providing timely and professional communication mainly in English
Manage the full admissions process from inquiry to enrollment with accuracy and attention to detail on the Admissions platform and email
Arrange and conduct school tours and effectively present the school’s mission, values, and IB programmes (PYP, MYP, DP)
Review and process applications, ensuring all required documents are complete
Coordinate in-class assessments, student interviews, and parent interviews in collaboration with relevant teams
Maintain accurate records in the admissions database and generate regular reports
Support the planning and execution of admissions events such as open house
Follow up with prospective families and nurture leads to support enrollment targets
Assist with re-enrollment and retention efforts as needed
Ensure compliance with school policies and local regulations
Work closely with the Marketing team to strengthen the school’s brand and support promotional activities
Manage and process student withdrawal procedures in accordance with school policies
Support Student Affairs as needed
Other duties as assigned
Native-level proficiency in English (both written and spoken).
Excellent interpersonal, communication, and presentation skills
High level of organization, accuracy, and attention to detail
Ability to work independently and manage multiple priorities effectively
Ability to perform well under pressure and meet deadlines
Strong administrative skills, with the ability to complete tasks with minimal supervision
High level of discretion and ability to maintain confidentiality at all times
Basic IT skills, including proficiency in Google Suite, Zoom, and database/CRM systems
Preferred Qualifications
Bachelor’s degree in Education, Business Administration, Communications, or a related field
Minimum of 3 years of experience in admissions, education, or a related field
Strong understanding of international education; IB experience is preferred
Having knowledge of Japanese is an advantage.
Highly reliable and dependable, with a strong sense of ownership and accountability
Professional, approachable, and customer-service oriented
Strong cross-cultural awareness and sensitivity
Proactive mindset with the ability to anticipate needs and solve problems
Ability to maintain confidentiality and handle sensitive information with discretion
Complete and submit an application to Horizon Japan International School before the final filing date. Please have your resume and letter of recommendation to submit them through your application form.