Assistant Manager – Admissions (2026-2027 AY)

Assistant Manager – Admissions

About Horizon Japan International School (HJIS)

Horizon Japan International School is a CIS and WASC-accredited IB continuum school offering the PYP, MYP, and DP. Our diverse and vibrant learning community is built around our core values of Community, Respect, and Understanding. We aim to develop internationally minded learners who are caring, resilient, and prepared to contribute positively to the world.
As a school committed to inclusion, equity, and whole-child development, we seek educators who are passionate about language learning and fostering intercultural understanding.

Equal Opportunity Statement

No student or staff at HJIS will be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any programme or activity on the basis of age, gender, race, religious belief, ideological beliefs, sexual orientation, national origin, ethnicity, or disability.

Safeguarding Statement

HJIS is committed to safeguarding and promoting the welfare of children and young people, and as an employee of HJIS, you are expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff, and all individuals are expected to uphold conduct that reflects the values and principles of our organization.

Position Overview

We are seeking a reliable and experienced Admissions Assistant to support student recruitment and enrollment at our IB World School. This role is ideal for a highly organized and proactive professional who can be trusted to manage responsibilities independently while delivering a high standard of service to prospective families.
The successful candidate will have a strong understanding of international education, preferably the IB framework (PYP, MYP, DP), and at least three years of relevant experience. Native-level English proficiency is required, with at least an intermediate level of Japanese..

Key Responsibilities

• Welcome and assist students, parents, staff, and visitors in a professional and courteous manner.
  
• Manage incoming calls, emails, and general inquiries in both Japanese and English.
  
• Maintain accurate visitor logs and ensure adherence to safeguarding and security procedures.
  
• Support clear and effective communication between school
• Serve as a primary point of contact for prospective families, providing timely and professional communication mainly in English and Japanese
• Manage the full admissions process from inquiry to enrollment with accuracy and attention to detail on the Admissions platform and email.
• Arrange and conduct school tours and effectively present the school’s mission, values, and IB programmes (PYP, MYP, DP)
• Review and process applications, ensuring all required documents are complete
• Coordinate in-class assessments, student interviews, and parent interviews in collaboration with relevant teams
• Maintain accurate records in the admissions database and generate regular reports
• Support the planning and execution of admissions events such as open house
• Follow up with prospective families and nurture leads to support enrollment targets
• Assist with re-enrollment and retention efforts as needed
• Ensure compliance with school policies and local regulations
• Work closely with the Marketing team to strengthen the school’s brand and support promotional activities.
• Manage and process student withdrawal procedures in accordance with school policies
• Other duties as assigned
  

Qualifications

• Provide general administrative assistance to the leadership team and faculty as required.
  
• Maintain records, files, and documentation in an organized and confidential manner.
  
• Assist with scheduling appointments, meetings, and school events.
  
• Support admissions-related inquiries and direct them
• Native-level proficiency in English and intermediate proficiency in Japanese (both written and spoken)
• Excellent interpersonal, communication, and presentation skills
• High level of organization, accuracy, and attention to detail
• Ability to work independently and manage multiple priorities effectively
• Ability to perform well under pressure and meet deadlines
• Strong administrative skills, with the ability to complete tasks with minimal supervision
• High level of discretion and ability to maintain confidentiality at all times
• Basic IT skills, including proficiency in Google Suite, Zoom, and database/CRM systems

Preferred Qualifications

• Bachelor’s degree in Education, Business Administration, Communications, or a related field
• Minimum of 3 years of experience in admissions, education, or a related field
• Strong understanding of international education; IB experience is highly preferred
  
  

Key Requirements

• Highly reliable and dependable, with a strong sense of ownership and accountability
• Professional, approachable, and customer-service oriented
• Strong cross-cultural awareness and sensitivity
• Proactive mindset with the ability to anticipate needs and solve problems
• Ability to maintain confidentiality and handle sensitive information with discretion

Complete and submit an application to Horizon Japan International School before the final filing date. Please have your resume and letter of recommendation to submit them through your application form.