Administrative Assistant & Receptionist (2026-2027 AY)

Administrative Assistant & Receptionist

About Horizon Japan International School (HJIS)

Horizon Japan International School is a CIS and WASC-accredited IB continuum school offering the PYP, MYP, and DP. Our diverse and vibrant learning community is built around our core values of Community, Respect, and Understanding. We aim to develop internationally minded learners who are caring, resilient, and prepared to contribute positively to the world.
As a school committed to inclusion, equity, and whole-child development, we seek educators who are passionate about language learning and fostering intercultural understanding.

Equal Opportunity Statement

No student or staff at HJIS will be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any programme or activity on the basis of age, gender, race, religious belief, ideological beliefs, sexual orientation, national origin, ethnicity, or disability.

Safeguarding Statement

HJIS is committed to safeguarding and promoting the welfare of children and young people, and as an employee of HJIS, you are expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff, and all individuals are expected to uphold conduct that reflects the values and principles of our organization.

Roles and Responsibilities

The Administrative Assistant & Receptionist serves as the first point of contact for the school and plays a vital role in ensuring a welcoming, professional, and efficient front office aligned with the values of Horizon Japan International School.

Key Responsibilities

1. Front Office Management and Communication

• Welcome and assist students, parents, staff, and visitors in a professional and courteous manner.
  
• Manage incoming calls, emails, and general inquiries in both Japanese and English.
  
• Maintain accurate visitor logs and ensure adherence to safeguarding and security procedures.
  
• Support clear and effective communication between school stakeholders.
  

2. Administrative Support

• Provide general administrative assistance to the leadership team and faculty as required.
  
• Maintain records, files, and documentation in an organized and confidential manner.
  
• Assist with scheduling appointments, meetings, and school events.
  
• Support admissions-related inquiries and direct them appropriately.
  

3. Coordination of Community Activities

• Assist in the planning, coordination, and implementation of school community events and activities.
  
• Liaise with parents, external partners, and internal teams to ensure smooth execution of events.
  
• Support communication and logistics for community engagement initiatives aligned with IB values.

4. Support for Academic and Co-curricular Programs

• Provide administrative and coordination support to the School Service Coordinator, Planning
• Coordinator, and Extracurricular Activities Manager.
  
• Assist in organizing schedules, facilities, and resources for service learning, planning activities, and extracurricular programs.
  
• Help ensure effective communication and participation across these programs.
  

5. Language and Cultural Support

• Serve as a bilingual point of contact (native Japanese and fluent English) to facilitate communication within the international school community.
  
• Support translation and interpretation when necessary to ensure clarity and inclusivity.
  

6. Operational Support

• Assist with daily school operations, including handling deliveries, correspondence, and basic office management tasks.
  
• Ensure the reception area remains professional, organized, and welcoming at all times.
  
• Contribute to a positive school atmosphere that reflects the mission and values of an IB World School.

Professional Expectations

• Demonstrate discretion, confidentiality, and professionalism at all times.
  
• Exhibit strong interpersonal and organizational skills.
  
• Foster a positive, inclusive, and internationally minded environment.
  
• Show flexibility and willingness to support the wider school community as needed.

Complete and submit an application to Horizon Japan International School before the final filing date. Please have your resume and letter of recommendation to submit them through your application form.